Financial Modules

Integrated Taxi Management Accounting System

Financials

Overview

The financial modules provide fully integrated Debtors, Creditors, and General Ledgers.  User defined parameters enable the system to be tailored to individual needs.  Double validation of financial transactions enables other systems to be interfaced easily, and ensures system integrity.

Transactions are retained over year end boundaries and may be kept indefinitely.  We have customers with over 10 years information, all instantly accessible.  Auditors have commented on the ease of accessing information and the audit trail maintained by the system.  All transactions have a unique audit number and drill down features enable transactions to be explored at the same detail level as they were entered.

GST calculations are easy and efficient, the information provided allows for simple and timely generation of the BAS statement.  One customer produces BAS statements for 5 companies in less than half a day.

The variable report writer facility enables specific financial reports to be created. Account selection is very flexible and the calculations can range from simple to complex. Balances, movements, and budget information can be retrieved from the general ledger.

Features

General

  • Variable general ledger account length
  • Variable debtor and creditor account code length
  • Maximum 999 companies
  • Maximum 99 debtor and creditor sub ledgers, per company
  • Flexible periods
  • Flexible system parameters for system definition
  • Additional security options
  • Full history retention
  • Flexible report writer
  • Transactions can be processed in Interactive or Batch mode
  • Transaction groups maintained – Review details exactly as entered
  • Detailed sequential audit log – No gaps
  • Reduced auditing costs
  • All transactions identified back to the user that entered the details

General Ledger

The general ledger is automatically interfaced with the receivable and payable ledgers. The general ledger account structure promotes accurate and consistent maintenance of the system, and allows for flexible inquiries and reporting. Strict error checking ensures that all ledgers always remain in balance.

  • Automatically interfaced to receivable and payable ledgers
  • All ledgers updated at same time
  • Abbreviated, user defined account names eg “BANK”
  • Flexible account search facility
  • Flexible enquiry and search facilities
  • User definable classification codes
  • Multiple budgets and forecasts
  • Standing journals, auto reversing journals, journal between all ledgers
  • History transfers for account changes
  • Full history retention
  • Group transaction enquires
  • Drill down enquires

Accounts Receivable

The accounts receivable ledger provides for the entry of invoicing details, and cash receipting. The reporting, transaction processing, sales, and balance history facilities, provide for informative processing of debtors. The accounts receivable module can also allow cheque processing for nominated subledgers. The accounts within these subledgers are treated like a debtor and a creditor. Cheques can be processed where an account is in credit.

  • Accounts grouped by sub ledger (Balances to a sub ledger control account, saving tedious debtor reconciliations)
  • Each sub ledger processed individually
  • Flexible account search facilities
  • Contra account processing – Optional
  • Cheque processing auto and manual – Optional by sub ledger
  • Multiple payment runs active simultaneously
  • EFT Payments
  • Cancelled cheque with auto transaction reversal
  • Multiple payment methods
  • Flexible dissections to general ledger
  • Flexible matching, partial matching, and un-matching provided
  • Our Eyes Only transactions – Stops errors appearing on statements
  • Default bank accounts for cash receipting
  • Flexible age and surcharge codes
  • User generated standard letters for overdue accounts
  • Aged balances and sales history automatically updated
  • Full history retention
  • Group transaction enquires
  • Drill down enquires

Accounts Payable

The accounts payable ledger provides for the entry of creditors invoicing, discounts to be applied, and cheque processing.  History of purchases and creditor balances are maintained.

  • Accounts grouped by sub ledger (Balances to a sub ledger control account, saving tedious creditor reconciliations)
  • Each sub ledger processed individually
  • Flexible account search facilities
  • Flexible dissections to general ledger
  • Multiple payment methods
  • Cheque processing auto and manual
  • Multiple payment runs active simultaneously
  • EFT Payments
  • Cancelled cheque with auto transaction reversal
  • Aged balances and purchase automatically updated
  • Flexible discount facilities
  • Flexible matching, partial matching, and un-matching provided
  • Full history retention
  • Group transaction enquires
  • Drill down enquires